Skip to Main Content

Administrative Specialist-Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Please see Special Instructions for more details.

Attach your resume. Complete an application. Make sure you meet the following qualifications: Associate's in accounting or related field or combination of related experience and college credits or 3+ years of direct experience in Accounts payable. Customer service experience Knowledge of Ellucian or other database processing experience, spreadsheet

Position Details

Position Information

Position Title Administrative Specialist-Coordinator
Position Summary

This position is part time and assists with the daily operations of the Accounting Office regarding Accounts Payable and Accounts Receivable, as needed, including but not limited to:
Review accounts payable documentation for accuracy regarding vendor, amount, general ledger account and proper approvals.
Be able to answer questions regarding payments & processing from staff & vendors. Review and process student refunds. Work with purchasing and budgeting areas to ensure proper funds are available. Assist with annual 1099 reporting and AP related reports.

Required Qualifications

3+ years direct AP experience.
Knowledge/experience of accounts payable database.
Customer service experience
Basic excel worksheet and word experience

Preferred Qualifications

Associate’s degree in accounting with practical AP experience.
Knowledge of Ellucian accounts payable
Customer service experience

Physical Demands

Able to multi task – Be able to process accounts payable and handle questions from students, vendors and staff.

Filing and Boxing records annually.


Posting Details

Posting Details

Posting Number S-0306-2017
Status Part Time
Date Posted
Position End Date (if temporary)
Posting Closing Date
Open Until Filled Yes
Special Instructions to Applicants

Please be sure to supply your contact information including a phone number and e-mail address.

Campus/Location West Windsor Campus

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Professional Certification
  2. Degree
  3. Transcript